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What are the goals for your next intranet? See how Omnia can support your organization by exploring the benfits below.

Improve Internal Communication

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Drive Daily Productivity

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What is the scope of your next intranet? Explore how Omnia can support your organization with the solutions below.

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Essential Tips for Deciding: Redesign Your Intranet or Start Fresh?

If your intranet isn’t meeting expectations anymore, you're not alone. Many organizations find themselves wondering: Should we try to redesign the present solution, or replace it with a new, better-designed one?

By Omnia Coach

Anders Fagerlund

Gothenburg, Sweden

CONTENT IN THIS ARTICLE

Requirements

A well-functioning intranet is essential for mid-sized and larger organizations, keeping communication, collaboration, and productivity on track. But when stakeholders and end-users feel the platform has grown stale and no longer meets their needs, it’s time to reassess.

If you already have a great solution, you can find advice on how to drive user adoption in this blog post. Below are some tips to help you start evaluate your intranet and decide whether to improve or start fresh with a redesign.

GATHER FEEDBACK

Gather feedback from stakeholders

Reach out to stakeholders and end-users through surveys, focus groups, or one-on-one chats. Identify their pain points and expectations. Look for common themes in their feedback to guide your next steps.

EVALUATE USABILITY

Evaluate usability and user experience

Conduct usability tests to assess navigation, search functionality, content organization, and overall design. Identify any usability issues that may hinder user engagement.

REVIEW CONTENT

Review content relevance and currency

Perform a content audit to ensure information is relevant and up-to-date. Identify any outdated or missing content to meet the needs of different user groups within your organization.

ASSESS PERFORMANCE

Assess performance and scalability

Analyze technical performance by checking page load times, uptime, security, and scalability. Determine if the current setup can effectively accommodate future growth.

CONSIDER INTEGRATION

Consider integration with business systems

Evaluate how well your intranet integrates with external systems and applications, such as CRM tools or project management software. Identify any gaps that may hinder efficiency and collaboration.

COST-BENEFIT ANALYSIS

Evaluate costs and assess benefits

Compare the costs of improving the existing intranet versus developing a new one. Assess potential time and resource savings, along with the expected return on investment (ROI).

BUSINESS GOALS

Determine alignment with business goals

Check if the current intranet supports key initiatives like employee engagement and knowledge sharing. Assess its ability to adapt to changing business needs and objectives.

Conclusion

Regularly assessing your intranet is essential for keeping it effective and relevant. By gathering feedback, evaluating usability, reviewing content, analyzing performance, and ensuring alignment with business goals, you can make an informed decision on whether to redesign your existing intranet or invest in a brand-new solution. This proactive approach ensures your intranet remains a valuable resource that drives communication, collaboration, and productivity across your organization.

Please check this blog post to learn more about the top-10 features of a modern intranet. And, if you want to learn more about how to make your next intranet a success, check out this document: Step-by-Step Guide to Achieving Intranet Success.

And when ready - please reach out to one of our Omnia Coaches for a free 30-minute consultation on designing your next intranet (see link in the right zone of this page).

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TIPS FROM OUR COACHES

Dive into the content below to learn more about successful intranets.

QUICK READ

Selecting the Right Intranet for Your Organization

CASE STUDY

Results Beyond Expectations: MAN Energy Solutions digs for Intranet Gold

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Driving More Effective Projects in Microsoft 365

Seeing is believing! Omnia turns enterprise-grade requirements into engaging experiences. Want to see how?

Let's discuss the challenges! Having a personal guide is valuable on any journey - and especially the intranet one. Book a free consultacy today!

FEATURES

Check our Feature List

COACHES

Meet the Omnia Coaches

COACHES

Meet the Omnia Coaches

FEATURES

Check our Feature List

Essential Tips for Deciding: Redesign Your Intranet or Start Fresh?

By Omnia Coach

Anders Fagerlund

Gothenburg, Sweden

CONTENT IN THIS ARTICLE

Requirements

Gather feedback from stakeholders

Evaluate usability and user experience

Review content relevance and currency

Assess performance and scalability

Consider integration with business systems

Evaluate costs and assess benefits

Determine alignment with business goals

Conclusion

TIPS FROM OUR COACHES

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